Use appointment slots in Google Calendar to automate office hours scheduling
Monday, June 6, 2011 at 6:31PM
Robert N. Yale in Google Apps, automation, office hours

If you're anything like me, you spend too much time emailing back and forth with students to schedule meetings (and let's be honest - any time that you're spending doing a menial task that could be eliminated with technology is time that you aren't being productive or relaxing). Today, Google announced a new feature of their Calendar web app that will seriously simplify office hour scheduling.

The new feature, dubbed 'appointment slots,' appears when you click on a free time space while viewing your calendar.

Like a regular events, you can schedule recurring times every week when you hold office hours. Google also provides the option to specify appointment length. Provide your students with the URL to your personal appointment sign-up page (the personal URL will appear when editing details of an appointment slot), and they'll be able to see your available slots and sign up for an appointment.

When a student schedules an appointment, the slot he or she selected will disappear from the appointment sign-up page.

You'll see student appointments auto-populate your calendar and appear on top of your scheduled office hour blocks.

Ready to try it out? Book an appointment with me!

Additional Tips

Update on Wednesday, June 8, 2011 at 1:07PM by Registered CommenterRobert N. Yale


As a reminder - the appointment slots feature is being rolled out over the next few days. If you don't see it yet, or aren't available to make appointments with people who have the feature, just wait a few days for the rollout to complete.

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